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Workforce management
Automated Workforce Management Software
Smart Task
Generation for Facility Teams
Transform your facility operations with intelligent workforce management software that automatically generates tasks from sensors, stock levels, and staff requests.
Our SaaS solution eliminates manual scheduling—delivering the right task to the right worker at the right time through a simple PWA designed for non-IT teams.
Sensor-Driven Task Automation
Stop checking what doesn't need checking. Our workforce management platform connects to IoT sensors to create tasks exactly when physical conditions demand action.
Real-world example: A fill-level sensor in a rubbish bin detects capacity at 85%. Without any human intervention, our system instantly generates a "Empty rubbish bin" task, assigns it to the nearest available housekeeping staff, and adds it to their mobile task list. The worker receives a push notification, completes the job, and confirms via the app—creating a complete digital trail.
Connect any sensor: fill-level monitors, occupancy detectors, temperature gauges, air quality sensors, or motion detectors. When the threshold hits, the task triggers. No more over-flowing bins, no more unnecessary rounds.
Inventory-Based Task Generation
Prevent stockouts before they impact operations. Our workforce management system monitors your supply levels in real-time and automatically dispatches replenishment tasks when buffers run low.
Real-world example: Your linen management system shows only 3 clean beds remaining in the surgical department buffer—below your defined safety stock of 10.
The platform immediately creates a task: "Deliver 8 clean beds to Surgical Department Buffer," routes it to the logistics team, and prioritizes it based on urgency. The staff member sees exactly what to transport, where, and by when.
Apply this to any consumable or asset: medical supplies, cleaning products, spare parts, equipment, or linens. Set your minimum thresholds once—let the software handle the rest.
Automated Inspection Scheduling & Execution
Ensure compliance without the paperwork burden. Our workforce management solution schedules recurring inspections based on your regulatory requirements and asset criticality, then guides workers through execution with location intelligence.
Real-world example: This week, 14 fire extinguishers require their monthly inspection. The system auto-generates individual tasks for each unit, assigning them across your maintenance team. Each task includes a dynamic map showing the extinguisher's precise current location—whether it was moved last week or installed yesterday. Technicians navigate directly to assets, complete digital checklists, capture photo evidence, and sign off—all within the mobile app.
Schedule by calendar (daily, weekly, monthly, annually) or by usage metrics (every 500 operating hours). Full audit trails ensure you're always inspection-ready.
On-Demand Task Requests
Empower your frontline to report issues instantly. Any staff member can submit repair or service requests through the mobile app—no IT training required—triggering immediate workflow automation.
Real-world example: A nurse notices a water tap dripping continuously in Room 302. She opens the app, selects "Report Issue," snaps a photo, and submits: "Fix water tap—dripping all day." The system categorizes it as plumbing priority-2, generates a work order, notifies the maintenance supervisor, and adds it to the next available technician's queue. The nurse receives updates as the repair progresses.
Requests can include photos, voice notes, barcodes, or exact GPS coordinates. Every submission becomes a trackable task with automatic status updates to the requester.
Visual Rule Engine: Build Your Own "If This, Then That" Logic
Your operations are unique—your automation should be too. Our intuitive IFTTT (If This, Then That) rule engine lets non-technical managers design complex task generation logic without writing a single line of code.
How it works:
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IF bathroom occupancy sensor detects >50 uses THEN generate deep-clean task for housekeeping
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IF temperature in cold storage exceeds 5°C for 10 minutes THEN create urgent maintenance alert + notify manager
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IF staff request category = "Safety Hazard" THEN auto-escalate to supervisor + pause other non-critical tasks
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IF stock of surgical masks < 50 units AND department = ICU THEN create emergency procurement task + alert supply chain
Build rules across any data source: sensor feeds, inventory databases, calendar dates, staff input, weather APIs, or external systems. Combine conditions with AND/OR logic, set time delays, define assignment rules, and establish escalation paths. Test rules in simulation mode before activating. Modify instantly as your processes evolve.
Designed for the Frontline, Not the IT Department
Your housekeeping, maintenance, and logistics staff aren't computer experts—and they don't need to be. Our Progressive Web App (PWA) works on any smartphone or tablet with zero installation. Large buttons, simple language, photo-based confirmations, and offline functionality mean tasks get done even in basements or remote buildings.
Workers see only their assigned tasks, tap to start, follow clear instructions, and mark complete. Supervisors get real-time dashboards. Everyone stays synchronized without complexity.
Features:
Easy request for service by staff
Define hoe to execute a task
Automatically allocate teams and/or staff
Checklists
Planning
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Reporting